Your complete guide to a successful Toronto wedding decor checklist

Not all weddings are the same, and there are variations in all sorts of decorations and cultural customs and ceremony spaces. There are some similarities in wedding decor in Toronto.  Here are the traditional and trending wedding decor found in Toronto. While you might need all this wedding decor you can use this wedding decor checklist to check off all the decor your Toronto wedding venue already has and what you will still need to purchase/make/rent. When it comes to decor it’s all about personal preference. Toronto letter lights are always a crowd favourite.

Toronto Wedding Ceremony Decor Checklist

• Ceremony Sign 
  • These signs let guests know they are in the right place. They are very helpful if your venue has multiple events going on at the same time. The signs can direct the traffic to the right areas
• Seating Signs
  • Usually, the first row is reserved for the direct families, and if you have a larger family, it’s a good idea to make some signage reserving those seats, so guests don’t accidentally sit there. 
• Program Display
  • Some weddings have a display where you can pick up printed programs for the wedding. Some couples choose to have a big sign that has their wedding program printed for all to see, so they don’t have to waste paper. 
• Order of Events Sign
  • While this might not be necessary because the order of events is posted on your wedding website, it’s nice to have for your guests to see, so they don’t have to pull out the invitation to figure out what to do after the wedding ceremony. This is great if your wedding ceremony and reception are held in different spaces and times. 
• Aisle Markers and Runners. 
  • These are good because it helps guests stay out of the aisle. This might not seem like a big deal, but you wouldn’t want someone walking down the aisle to trip. They also make for great photos as the wedding party is walking down the aisle. These are also an excellent opportunity to add your wedding colours to the venue.  
• Wedding Arches
  • Wedding arches create a focal point in the venue. Therefore this focal point is where you give your vows and draws all the attention to you. Wedding arches frame the couple making for excellent wedding photos.
• Wedding Backdrops
  • Flower walls rentals in Toronto make for great backdrops. Having a flower wall rental for your wedding helps your photographer take great photos. The wall also stops unwanted guests wandering around the background, which can be an issue if you are having your wedding in a public place.  Events 365 is a top tier wedding decor rental company with some of the best flower walls in Toronto. 
• Ceremony Table
  • A lot of people forget about this, and it makes things kind of awkward. When signing your wedding documents, you’ll want a  table to write on. The table can also hold your vows and other essential documents and signage. 
•  Vow Book
  • The vow books make a great keeps sake. Keeping your vows in some form of book or frame is a beautiful reminder of your day and what your promises you’ve made to your significant other.  

Mix and match as you go along. Some ceremony sites don’t allow arches, and some don’t allow chairs as they are standing room only. When you visit a site and think it might be the place as questions about what changes are allowed. Remember that some areas are historical and cannot have changes to keep the integrity of the locations. 

Toronto Wedding Reception decorations list

While you can and should reuse the decor from your wedding ceremony a reception lasts longer and typically needs more decorating. Letter lights for rent in Toronto add extra light and direction to the the reception.

• Table Decorations
  • This varies from table cloths and runners to centrepieces. Having a Top-rated special event company in Toronto like Events 365 do balloon centrepieces adds to the reception’s vibe. The wedding balloon centrepieces come in all sorts of colours to match your wedding colours and bring life to the neutral tables. 
• Guest Books and Tables
  • Some people feel that guests’ books are overdone, however, it’s a nice reminder to the bride and groom who was there, and it’s nice to write a feel-good message about how much your guests are enjoying the festivities. 
• Dessert Table 
  • This doesn’t have to be big or anything, but if you spend a fair amount on the cake, you will want to show it off to your guests. Some couples like to provide more options for their guests than cake. They provide other smaller deserts on the table. 
• Gift Tables
  • Even if you asked for cash gifts, there’s bound to be someone who brings a physical gift. Having a gift table means your guests can just leave the gift on the table, and you don’t have to worry about putting it away in the middle of the reception. 
• Cardholder
  • These are boxes for your guests to drop cards off into. These boxes typically sit on the gift tables so that you can keep them all together. 
• Table Seating
  • These are helpful so that guests know where they are sitting. These are especially good if you have table service so that your waiters know where everything goes. 
• Reception Lighting
  • Maybe your DJ will provide some, and perhaps the venue will have some for rent but make sure that you consider the reception lighting. In a typical Toronto wedding after dinner, the lights get dim for dancing, but you will still want some light so that you aren’t just in the dark. Marquee Letter lights for rent in Toronto make excellent additions to wedding receptions. Our Letter lights for rent in Toronto give a soft glow creating a romantic mood.
• Menu signs
  • Usually, when you send out RSVP cards, there is a menu card as well so that your guests can inform you of their food preferences and allergies. Having a menu sign works well with buffets . As a result, the guests are aware of the food options and it’s easy to add what allergens might be in the food. 
• Photos booths! 
  • Toronto’s latest trend! As a result, Photo booth rentals in Toronto are popular at any event.  Having a photo booth is a ton of fun for you and your guests. With your photo booth rental, you can get digital copies of your photos to keep. Events 365 provides high-quality pictures of your event and can even get your personalized backdrops for your wedding.
• Wedding Favour Displays
  • There are a couple of ways to give wedding favours depending on what they are. Sometimes just having it at the table in your place setting is cute and good enough. Some couples opt to have small plants, and those should probably go on a separate display so that they don’t get dirt on the table.

All of the Toronto wedding decor is dependent on the size of the space available. Smaller venues might have issues with getting more massive wedding decorations to fit. Talk to your onsite coordinator. They might have some tricks to getting those large statement decor items to work without looking cramped. Make sure to check with your Toronto wedding venue and see what they provide for decor and compare it to your checklist.